Organisational search

How do organisational extract searches differ from organisational searches?

Organisational extract searches allow you to search up to ten organisations at once. You can use either the ACN or ABN as the search criteria.

Results are limited to current, historical or relational extracts for organisation types:

Code Description
APUB Australian public company
APTY Australian proprietary company
FNOS Foreign company (overseas)
MISM Managed investment scheme

The organisational search allows you to use either an organisation name, ABN, ACN or business registration number and state as search criteria.

You can order the following for an organisation, where available:

  • current, historical and relational extracts and charges
  • company documents.

In addition, you can request extracts and documents for organisation types:

Code Description
APUB Australian public company
APTY Australian proprietary company
BUSN Business name
FNOS Foreign company (overseas)
MISM Managed investment scheme

No charges or relational extracts are available for organisation type MISM.

An organisational search will return either an exact match or a browse list of possible matches, showing:

  • organisation number
  • name
  • status
  • ABN
  • type
  • address and place of incorporation
  • charity or not for profit.

Click ‘View summary’ for an organisation to show any available reports. A message displays if the type of report you choose isn’t available for the organisation.

View the codes page for further information on organisation types and status.

What search criteria should I enter in the organisation field?

This search doesn’t incorporate ‘sounds like’ features. Avoid using common words wherever possible.

A maximum of 99 possible matches can return in the browse list.

How does the organisation name search work?

The search automatically considers the following when comparing your search criteria to the ASIC database:

  • definite (‘the’) or indefinite (‘a’, ‘an’, ‘any’, ‘some’) article as the first word in either name
  • ‘Proprietary’, ‘Pty’, ‘Limited’, ‘Ltd’, ‘No Liability’ or ‘NL’ in either name
  • plural or singular form in either name
  • letter case, spacing, accents or punctuation marks in either name
  • alternatives for the words Australian (Aust), company (Co/Coy), number (No), and (&), incorporated (Inc), corporation (Corp) and Australian company number (ACN)
  • numbers represented by numeric characters (1) or words (One).

What is the correct format to enter an ACN and ABN?

An ACN has nine digits, and an ABN has eleven digits.

How far back do the online records go?

The ASIC online records date back to its inception in 1991. Before this, individual states and territories were responsible for registering companies, and they primarily stored information on microfiche.

You can retrieve all pre-1991 paper documents from NT, Tas, ACT and Qld online as images. Pre-1991 microfiche records from Vic, NSW, SA, WA and Qld can also be converted to images on request.

How do I obtain pre-1991 microfiche records?

To obtain pre-1991 microfiche records, first check the organisation’s document list to ensure the documents haven’t been recorded. If the document(s) appear in the list, you can immediately order copies.

If the document(s) don’t appear in the list, please send an email to confirm@citec.com.au and request to convert the company’s microfiche files to Docimage.

Make sure to include the details of the organisation you’re searching on, specifically:

  • subject heading – microfiche request for ‘company name’
  • details – company name, state of incorporation (for example, NSW or VIC ), state registration number (if known) and ACN (if known).

You’ll receive an email when the microfiche records have been converted. The conversion process can take up to five business days.

Once the files have been converted, you can retrieve them via ASIC document orders. Learn more on the document orders support page.

What information will I get from a current organisational extract?

Current organisational extracts are available for organisation types:

Code Description
APUB Australian public company
APTY Australian proprietary company
BUSN Business name
FNOS Foreign company (overseas)
MISM Managed investment scheme
RACN Registered Australian body

The details in an extract vary with the type of organisation, although standard inclusions are current organisation and document details.

View a sample current:

The Corporations Act 2001 (Cth) only requires that limited information be lodged for registered Australian bodies (RACN).

We recommend that you complete a search with the appropriate authority in its place of registration.

What information will I get from an historical organisational extract?

You can request historical company extracts for the following organisation types:

Code Description
APUB Australian public company
APTY Australian proprietary company
FNOS Foreign company (overseas)
MISM Managed investment scheme
RACN Registered Australian body

The historical extract includes all the details in the current company extract plus any prior details relevant to the type of organisation, including previously lodged annual returns.

View a sample historical organisational extract.

What information will I get from a relational organisational extract?

Relational extracts are only available for organisation types:

Code Description
APUB Australian public company
APTY Australian proprietary company
FNOS Foreign company (overseas)
RACN Registered Australian body

Not all organisations of these types have relational data. If no relational information is available, an error will display, and you won’t incur charges.

Where available, a relational extract will return the following information about an organisation:

  • companies in which the subject is one of the top 20 members
  • companies for which the subject is the ultimate holding company
  • corporations for which the subject is a director
  • foreign companies for which the subject is a local agent
  • managed investment schemes for which the subject is the responsible entity
  • licenses held by the subject company for securities dealers, securities investment advisers, futures dealers and futures advisers.

View a sample relational extract.

What information does current organisation and document details cover?

Current organisation details

  • Organisation name
  • Name start date
  • Status
  • Type
  • Class
  • Registration date
  • Subclass
  • Disclosing entity y/n flag
  • Date deregistered
  • Reason deregistered (if applicable)
  • Charity or not for profit (if applicable)

Document details

  • Date received
  • Form type
  • Processed date
  • Number of pages
  • Effective date
  • Document number

What additional information will I get for the different organisation types?

As well as the standard information, organisations of a particular type usually include:

  • APTY – registered office, principal place of business, director, secretary
  • APUB – registered office, principal place of business, director, secretary
  • FNOS – registered office in Australia, registered address in place of incorporation, director, local agent
  • MISM – responsible entity, compliance plan auditor.

What information will I get from a satisfied charges extract?

A charge is a debt for which the subject company has provided security, usually in the form of equipment and/or stock to a particular value. Charges can be current or satisfied.

Only satisfied (historical) or deleted charges —that is charges that have been satisfied (paid out) before PPSR commenced— are available through ASIC. You must obtain current and provisional charges from PPSR.

Satisfied charges extracts are only available for company types:

Code Description
APUB Australian public company
APTY Australian proprietary company
FNOS Foreign company (overseas)
RACN Registered Australian body

Not all these organisations types will have charges data. If no charges information is available, an error will display and you’ll receive no charges.

Satisfied charges extracts aren’t available online, but you can order them for delivery via email or post.

Extracts over 500 pages must be mailed. For more information on delivery methods and charging please view the document order support page.

Where available, a satisfied charges extract will return the following information about the subject company:

  • cover sheet noting the document number, charge, form code, number of pages, registration date, time and status
  • imaged copies of the original documents related to the charge showing the registered agent number, lodging party details, corporation name, charge and chargee details.

What information will I get by ordering company documents?

The information in a company document depends on the type of document. To see what documents are available for the subject organisation, choose ‘Order company documents’ from the drop-down list and specify a time frame.

A complete list of documents matching your criteria will display. You can select multiple documents from this list and submit them in a single order.

Documents aren’t available online, but you can order them for delivery via email or post. Documents over 50 pages must be posted.

For more information on document orders, delivery methods and charging, please see the document order support page.

What information will I get from a current business name extract?

Current extracts are available for business names (BUSN). They include the following details:

Business name details

  • Business name
  • Registration date
  • Status
  • Status start date
  • Next renewal date
  • Cancel date
  • Regulator
  • Former state or territory of registration

Address details

  • Principal place of business
  • Address for service of document

Business name holder details

Business name holder is the entity that owns a registered business name. A business name holder can be an individual, incorporated entity, partnership, joint-venture, or unincorporated entity.

The holder details will include:

  • holder name
  • holder former name
  • holder’s ABN
  • holder’s ACN/ARBN
  • holder start date
  • partners and joint-venture partners.

Business name representative details

Business name representatives are listed against a business name or business name holder. Business name representatives include notified successor, legal personal representative, principal contact, debtor representative, nominated manager for debtor representative and organisational representative.

The representative details will include:

  • representative name
  • representative start date.

View a sample current business name extract.

What is a secondary delivery method?

You may need the secondary delivery method for documents that are more than 50 pages, when the primary delivery method is email.

Any documents larger than 50 pages will require a secondary delivery method of post to deliver.

We recommend that you check your delivery details to ensure that email addresses are up-to-date and that you include both your first and last name.

Can’t find what you’re looking for?

Our Customer Service Centre is here to help you between 8:00 am – 5:00 pm, Monday to Friday.

Phone 1800 773 773
Email confirm@citec.com.au