Certificate descriptions


Building approval (1)(2)

Contains details of any building approval granted in the preceding 10 years, and any current certificate, notice or report on the described property made under the Building Act 1993 Victoria.


Commemorative title certificates

An A3 replica of the certificate of title of a Victorian property. They’re available in an authentic design (based on late 19th century Victorian titles) and can be purchased as either framed or unframed.

Commemorative title certificates are not to be used as legal documents.

Copy of plan

A copy of the diagram source or location referenced in the text of the title. It describes the legal boundaries for the piece of land being searched.

Depending on the plan type, the diagram may reflect the boundaries for adjoining parcels.


Extract if priority sites register

A search on the Environment Protection Authority (EPA) Victoria priority sites register. This register lists sites that the EPA believes present an unacceptable risk to health or to the environment because of contamination.


Flood level

A statement of current property flood level information. It includes an estimate of the affect on the property in the event of a storm exceeding the design capacity of the drainage available to the property.


Heritage certificate section 50

Contains information about current heritage status (including orders) associated with a described property.



An instrument is the document referred to on the register search statement (transfer, mortgage, caveat, covenant, or other type of encumbrance). The instrument includes every document registered or capable of being registered under the Transfer of Land Act 1958 Victoria.


Land information certificate

A summary of rates, charges, valuations and any other monies owing, and any orders or notices made under:

  • the Local Government Act 2020 Victoria
  • a local law of the council


  • the Transfer of Land Act 1958 Victoria.

Land tax certificate

Contains the amount of land tax due and unpaid on the described parcel if land tax is payable. This relates to Section 97 of the Land Tax Act 1958 Victoria. 


Planning certificate

Contains information about the planning scheme as it affects a property at a given date. It may include:

  • zoning of the land and, if applicable, overlay planning controls
  • reservations that affect the land classified roads adjoining the land proposals.

Property transaction alert

An easy and economical way to monitor activity on a title via email.

The types of emails you may receive include:

Subscription confirmation

Confirms the title number that you subscribed to and identifies whether the title has been the subject of a Land Use Victoria dealing activity within the last 125 days. You should receive this email within 2 hours of subscribing.

Subscription expiry warning notice and subscription expired notice

Allows you to choose subscription periods of either 3, 6 or 12 months. You’ll receive an email 7 days before subscription expiry and another email when the subscription has expired.

Before you receive the subscription expiry email, you need to decide whether you require the subscription to continue. If you no longer have a reason to subscribe to the title, you don’t need to take any action and can ignore the expiry notice.

However, if you wish to continue monitoring activity on the title, you’ll need to create a new subscription before expiry.

Notification of Land Use Victoria activity

You’ll receive this type of email if a Land Use Victoria transaction was lodged on the title that you’re currently subscribed to. You’ll be notified of this activity within about 2 hours of the lodgement occurring at Land Use Victoria.

The heading of this email will contain ‘Registration activity alert’ and include the dealing number, description of the transaction type, registration status, processing status, as well as the time and date of the transaction.

Activity recorded for a title will appear as per below.

Number Description Registration status Processing status Date and time
AD123456K Discharge of mortgage Unregistered Lodged 19/7/2006 10:25


Register search statement (title)

An electronic copy of a title that has replaced a paper title. A small number of paper titles are yet to be converted to electronic versions, and currently display as images.

The statement may include:

  • current registered proprietors
  • a land description
  • any encumbrances, caveats or notices, including mortgages, and so on
  • a diagram location or source (where to locate the sketch of the property).

It doesn’t include a sketch of the property. You need to request a copy of the diagram source separately.

If you request a copy of the diagram source within the same order, you’ll receive it at no extra charge.


Special meter reading

A request for a water meter reading as at a specified date.

Stormwater legal point of discharge

A point specified by council where stormwater from a property must be discharged. This point is usually the council’s stormwater drain, where available, or street kerb and channel.

Survey report

Provides information that supports the legal position adopted for new and established cadastral boundaries.


VicRoads certificate

Shows approved road proposals requiring any portion of the described property. The certificate only covers road proposals involving VicRoads. It doesn’t cover road proposals under the control of local government authorities.


Water information statement

A summary of rates, charges and encumbrances related to sewerage and water supply affecting the parcel.

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