Owner or lessee inquiry

What information will I get from an owner or lessee inquiry?

An owner or lessee inquiry will return the following details, where available:

  • registered name
  • locality
  • title or Water Access Licence (WAL) reference
  • acquired dealing
  • corresponding title or WAL references.

From this list, you can select results to obtain a copy of the relevant title or WAL.

Your search results can include the following automated or manual Torrens titles:

  • current
  • partly
  • fully cancelled.

Details will not return for old system titles.

View a sample owner or lessee inquiry.

What are some tips when searching on an individual?

  • If you enter ‘Mc’ or ‘Mac’, the inquiry searches on both variations.
  • If you enter an apostrophe, for example ‘O’Brien’, the inquiry searches for names both with and without it.
  • If you enter spaces, for example ‘Van Der Meer’, the inquiry searches for names both with and without them.
  • You can enter hyphenated names in full for example, “Smith-Jones” or “Mary-Louise”. Or, you can enter them in part, for example ‘Smith’ or ‘Mary’. The inquiry routinely searches for hyphenated variations.

How do I improve my results when searching on a corporation?

  • Don’t use abbreviations such as ‘P/L’ or ‘Pty Ltd’.
  • If you’re unsure of the exact name, leave out terms such as company, corporation or their abbreviations and replace them with a wildcard to find all variations.
  • If you enter ‘&’ or ‘And’, the inquiry searches on both variations.
  • If you enter ‘The’, the inquiry searches for names with and without it.
  • Include numerals if necessary, for example ‘The 123 Company’.
  • If the name includes punctuation or other special characters (such as a bullet point, comma, quotes or brackets), enter them and the inquiry will search for names with and without them.

How do I use wildcards?

  • You can use the wildcard ‘%’ to broaden your search.
  • They allow you to search for all entries that include a particular name or a string of letters.
  • At least 3 characters must precede wildcards.
  • If more than 500 matches return, you’ll be requested to refine your search criteria.

Wildcard example

A wildcard can represent one or more letters, for example, Robert% in the Corporation name will return results for the company name of Roberts, Robertson, Robertson & Sons, and so on.

Can owner/lessee names be suppressed?

Yes, an owner or lessee inquiry will not return any current owner/lessee or purchaser details for names that NSW Land Registry Services have suppressed for security reasons.

What information will I receive if I also select ‘Search given name(s) in any order’?

This option allows the inquiry to also search the given names in reverse order. The names returned will exactly match the surname you enter.

The inquiry also searches for hyphenated surnames and characters within brackets. The given name(s) that return will be in any order within the name but may include extra names.

For example, surname Wood and given name Cathy ‘Search given name(s) in any order’ can return Cathy Wood, Cathy Lorraine Wood-Burden, Cathy Elizabeth Wood (Deceased), Helen Cathy Wood, Bridget Ellen Cathy Wood-Burner, and so on.

What information will I receive if I also select ‘Search corporation name in any order’?

The names that return will include the ones you entered but in any order and may include extra names.

One of the names you enter must be the first name (excluding ‘The’). Don’t include the words ‘Pty Ltd’ in the names you enter.

If you’re unsure of the exact name, leave out terms such as company, corporation or their abbreviations and replace them with a wildcard. This enables the inquiry to find variations of those names, for example Corp, Co, Co., and so on.

For example: corporation name The A.B.C. Company ‘Search corporation name in any order’ can return The A.B.C. Pty Ltd, ABC Building Co Pty Ltd, ABC Pty Limited, The A B C Company Shop Pty Ltd, A.B.C. Shop Corporation, and so on.

What will I get if I also request ‘Search for current and previous owners/lessees’?

An owner or lessee inquiry returns the references of any automated titles or water access licences that are currently owned/leased by an individual or corporation.

However, the search returns limited information about previous ownership from 1 June 1971 to the present. The concept of ‘previous ownership’ covers:

  • previous owners of automated titles
  • current or previous owners of manual titles
  • lessee names for current and expired leases for manual and automated titles.

If you select this option, you’ll receive a list of current owners/lessees that match your search criteria. A list of names in the ‘previous owner/lessees’ categories will also display.

The NSW Land Registry Services database cannot distinguish between current and previous owners/lessees for manual titles.

So, the owner/lessee details for manual titles will only display in the previous purchasers/lessees list. Make sure to confirm these details via another source.

How will I receive my result?

The result of a search displays immediately and is available in your Confirm inbox. You can choose to receive a result via email.

To access your inbox, follow the links in the CITEC Confirm header. You can revisit this result in the inbox anytime within 28 days without incurring an extra cost.

For more information on how to use the inbox, visit Getting started.

Can’t find what you’re looking for?

Our Customer Service Centre is here to help you between 8:00 am – 5:00 pm, Monday to Friday.

Phone 1800 773 773
Email confirm@citec.com.au