Additional Filing

What is Additional Filing used for?

‘Additional Filing’ allows you to eFile documents and pay fees for an existing case on which you’re already associated. All practitioners acting in the case can lodge documents through Additional Filing.

Meanwhile, ‘Add or Change Party’ allows you to file documents which change details about the case.

Do I need to be associated with the Parties/Litigants of a case?

Before you can use Additional Filing, you’ll need to associate yourself with a Party/Litigant via Add or Change Party:

  1. Select the notice of appearance or changing practitioner document
  2. Click ‘Associate me’ for the person you represent.

If you’re associating yourself with an existing case, the initial document can be one of the following:

Code Document Name
2NOA Notice Of Appearance
2NOAI Notice of Appearance – Instruments Act
2NOAX Notice of Appearance Expedited Serious Injury List
2CHP Notice of Change of Practitioner
2NSA Notice Solicitor Acting
2TNA Notice of Third Party Appearance
2CNA Notice of Appearance Counterclaim

Once the County Court has processed this document, and you have obtained a ‘Filed’ result within the ‘Filing Results’ option, you may proceed to eFile any other document or fee.

How do I use Additional Filing?

To use Additional Filing, you must enter the Case Number you wish to file a document against and then retrieve the case.

When retrieving a case, the LSB Number you have associated with your account will be pre-filled for you. Your firm’s LSB Number (Solicitor Code) must be associated with the case before an Additional Filing is allowed.

On the next screen, choose the document type and attach a document if required. You cannot upload documents that are encrypted or password protected.

Documents will ONLY be accepted if they match the defined A4 or US letter size.

Size Width x Height (mm) Width x Height (in)
A4 210 x 297 mm 8.3 x 11.7 in
US letter 215.9 x 279.4 mm 8.5 x 11 in

How do I lodge payments for Setting Down for Trial, Jury and Hearing court fees?

You can lodge Setting Down for Trial, Jury and Hearing fee payments via Additional Filing.

These types of lodgements don’t require you to upload a document and don’t require court review, provided payment is made before the due date.

Use the following document types for payments made before the due date:

Code Document Name
3EJF1 First day jury fee before due date
3ESDT Setting down fee before due date

3ESDT is reserved specifically for payment of a Setting Down for Trial fee by the plaintiff before the plaintiff’s due date.

After this time, another ‘due date’ would apply for the payment, which could then be made by any party. If the fee is not paid, the trial date will be vacated.

Use the following document types for payments made after the due date:

Code Document Name
3EJFO First day jury fee 14 day period
3ESDO Setting down fee 21 day period

An additional 14 day period after the due date applies for the First Day Jury Fee payment, using document type 3EJFO. This lodgement will require you to upload a document, and the Court will review the lodgement.

A 21 day period after the plaintiff due date applies for the Setting Down for Trial fee, when any party may pay this fee using document type 3ESDO. This lodgement will not require you to upload a document, and the Court will not review the lodgement. If the fee is not paid by the new ‘due date’, the trial date will be vacated.

What documents can be lodged through Additional Filing?

Code Document Name
242AW 42AA Subpoena Objection Withdrawn
242EF 42AA Subpoena to Registrar
2AFF Affidavit
2AOD Affidavit of Documents
2AOS Affidavit of Service
242AA Affidavit of Service of 42AA Subpoena on Solicitor
242AS Affidavit of Service of Subpoena on Addressee
2AFOM Affidavit Response to Originating Motion
2AMD Amended Defence
2ACCD Amended Defence to Counterclaim
2ASC Amended Statement of Claim
2ATPD Amended Third Party Defence
2AIN Answers to Interrogations
2AOE Application for Attachment of Earnings Order
2ALP Application for Leave to Proceed
TAM3 Application for transfer to Magistrates Court – Part 3
TAM5 Application for transfer to Magistrates Court – Part 5
TAS3 Application for transfer to Supreme Court – Part 3
2MPCD Certificate of Determination (Medical Panel)
2CJI Certificate of Judgment
2COR Certificate of Readiness
2CHR Chronology
2CWEO Commonwealth S29, S73 Exclusion Order
2LIT Consent to Act Litigation Guardian
2DAI Default in Answering Interrogatories
2NDD Default in Making Discovery
2DEF Defence
2CCD Defence to Counterclaim
2NDCP Discontinuance against a party only
2NDC Discontinuance against the whole case
3EJF0 First day jury 14 day period
3EJF1 First day jury fee before due date
2FBP Further & Better particulars
3HF10 Hearing Fee 10th day (and subsequent days)
3HF1 Hearing Fee 1st day
3HF2 Hearing Fee 2nd – 4th day
3HF5 Hearing Fee 5th – 9th day
2IAF Interlocutory application
2IJD Interlocutory Judgement in default of Defence
2IJC Interlocutory Judgement on Counterclaim
2IJL Interlocutory Judgement by Leave
2IJN Interlocutory Judgement in default of Appearance
2INT Interrogatories
2JDR JDR application
2JPL Judgment for Possession of Land
2JDD Judgment in default of Defence
2CCJ Judgment in Default on Counterclaim
2JDN Judgment in default of Appearance
3JF2 Jury fee – 2nd – 6th day
3JF7 Jury fee – 7th day (and subsequent days)
2LOA List of Authorities
2LSD List of Special Damages
2MHD Mediation (half day) Payment
2MIS Miscellaneous*
3OHF Non Trial Hearing Fee
2NIXE Notice Intention to Cross Examine
2NOC Notice of Contribution
2NOD Notice of Discovery
2DISP Notice of Dispute
TNOB Notice of Objection to Case Transfer Application
2NJR Notice that Jury Required
2NTA Notice to Admit
2NTP Notice to Produce
TOBJT Objection to transfer
2OOE Order for oral examination
2OAU Orders Authenticated
2OOS Outline of Submissions
2OPS Outline of Opening Submissions
2OCS Outline of Closing Submissions
2OOC Overarching Obligations Certification
2OOPB Overarching Obligations and Proper Basis Certifications
2POI Particulars of Injury
2PBC Proper Basis Certification
2RPF Reply
2RDC Reply and Defence to Counterclaim
2RFB Request for Further & Better Particulars
2RJR Review of Judicial Registrar Decision
2SOD Schedule of Documents
3ESDO Setting down fee 21 day period
3ESDT Setting down fee before due date
2SPB Significant Amendments Proper Basis Certification
2S20 State S20 Exclusion Order
2SOC Statement of Claim
2SEW Statement of Expert Witness
2SOI Statement of Issues
TSUBD Submissions of defendant
TSUBP Submissions of plaintiff
242AO Subpoena Objections
2SUB Subpoena to Hearing (Forms 42A, 42B or 42C)
2SID Summons
2SGO Summons for Garnishee Order
2SOE Summons for Oral Examination (pursuant to JDR Act)
2TPD Third party defence
2TRA Trial Assessment
2TRS Trial Running Sheet
2VAR Videolink application (civil)
3EVLP Videolink Payment
2WOD Warrant of Delivery
2WOP Warrant of Possession
2WSS Warrant Seizure & Sale
2WOL Witness Outline

* You can use the 2MIS (Miscellaneous) document only with direct permission from the Victoria County Court Registry. This code applies to unusual documents which do not relate to any other document codes available, and should NOT be used for uncertain submissions.

If you’re unsure which document code to file under, please contact the Court Registry for further information on (03) 8636 6508.

Can I file exhibits with an affidavit?

You should not submit exhibits as attachments to an affidavit, unless specifically ordered by a Judge. Exhibits are handed up in Court if and when required.

How will the Court Fee be determined for an Additional Filing document?

For documents that are subject to a court statutory fee, the court fee rate that applies depend on the case parties that you’re filing the document on behalf of. Either a corporate, standard or concession fee rate will apply.

Once you select parties from the ‘Filed On Behalf Of’ list, a ‘Determine Fee Rate’ button will become available. Depending on the case parties you’ve selected, you must provide further information about these case parties for the fee rate to be determined.

Refer to County Court of Victoria eFiling overview for more information.

Court statutory fees

For the following document types, only one set court statutory fee will apply:

  • 2CJI – Certificate of Judgment
  • 3EJF1 – First day jury fee before due date
  • 3JF2 – Jury fee – 2nd – 6th day
  • 3JF7 – Jury fee – 7th day (and subsequent days)
  • 3EJF0 – First day jury 14 day period

Are Additional Filings reviewed by the court?

Court review depends on the type of document filed.

Documents that do not require review will initially show a status of ACCEPTED in Filing Results. This will change to a status of FILED once processing has been completed successfully.

Documents that require review will initially show a status of PENDING in Filing Results. The documents requiring review may be cleared on the same day, with a priority processing period between 10 – 11.30am. Lodgements made after 4pm may be cleared by 10am the following day.

These times apply to Victorian business days only and may be subject to change without notice.

You are only charged for the filing after the review has taken place and the document has been successfully filed with the County Court.

If your account has search receipts enabled, documents submitted for review will not display a search receipt with your acknowledgement at the time of submission.

How do I change my Email Address for Service?

Your email address for service is stored for you in our system.

You can update this email address at any time when you file documents via Add or Change Party. Or, you can update it directly by filing a Notice of Change of Email Address for Service via Add or Change Party.

How do I file a Solicitor Ceasing to Act?

You can file your Solicitor Ceasing to Act via Add or Change Party. If known, you can provide an alternative Email Address for Service for this party.

Can’t find what you’re looking for?

Our Customer Service Centre is here to help you between 8:00 am – 5:00 pm, Monday to Friday.

Phone 1800 773 773
Email confirm@citec.com.au