Additional Filing

What is Additional Filing used for?

This function permits additional documents to be eFiled for an existing case. All practitioners acting in the case can lodge documents through Additional Filing.

New lodgements should always be eFiled through Additional Filing. Amended documents can be eFiled through Additional Filing or Add or Change Party.

Do I need to be associated with the Parties/Litigants of a case?

To use Additional Filing you must first be associated with one of the Parties/Litigants. Use Add/Change Party to associate yourself with a Party/Litigant by clicking the name of the person you represent, then checking ‘Associate me’ on the party details screen then click ‘Save’. The next screen will allow you to file the notice of appearance or change the practitioner document.

If you are associating yourself with an existing case, the initial document can be one of the following:

Code Document Name
2NOA Notice Of Appearance
2NOAI Notice of Appearance – Instruments Act
2NOAX Notice of Appearance Expedited Serious Injury List
2CHP Notice of Change of Practitioner
2NSA Notice Solicitor Acting
2TNA Notice of Third Party Appearance
2CNA Notice of Appearance Counterclaim

Once the County Court has processed this document and you have obtained a ‘Filed’ result within the ‘Filing Results’ option, you may proceed to eFiling any other document or fee.

How do I use Additional Filing?

To use Additional Filing, you must enter the Case Number you wish to file a document against and then retrieve the case. When retrieving a case, the LSB Number you have associated with your account will be pre-filled for you. Your firm’s LSB Number (Solicitor Code) must be associated with the case before an Additional Filing is allowed.

On the next screen, choose the document type and attach a document if required. Documents that are encrypted or password protected cannot be uploaded.

Documents will ONLY be accepted if they match the defined A4 or US letter size.

Size Width x Height (mm) Width x Height (in)
A4 210 x 297 mm 8.3 x 11.7 in
US letter 215.9 x 279.4 mm 8.5 x 11 in

How do I lodge payments for Setting Down for Trial, Jury and Hearing court fees?

Setting Down for Trial, Jury and Hearing fee payments are lodged via Additional Filing.

These types of lodgements do not require a document to be uploaded and do not require court review, provided payment is made before the due date.

The following document types are to be used for payments made before the due date:

Code Document Name
3EJF1 First day jury fee before due date
3ESDT Setting down fee before due date

3ESDT is reserved specifically for payment of a Setting Down for Trial fee by the plaintiff before the plaintiff’s due date.

After this time, another “due date” would apply for the payment which could then be made by any party. If the fee is not paid then the trial date will be vacated.

The following document types are to be used for payments made after the due date:

Code Document Name
3EJFO First day jury fee 14 day period
3ESDO Setting down fee 21 day period

There is an additional 14 day period after the due date for the First Day Jury Fee payment, using document type 3EJFO. This lodgement will require a document to be uploaded, and the lodgement will be reviewed by the court.

There is a 21 day period after the plaintiff due date for the Setting Down for Trial fee, when any party may pay this fee using document type 3ESDO. This lodgement will not require a document to be uploaded, and the lodgement will not be reviewed by the court. If the fee is not paid by the new “due date” then the trial date will be vacated.

What documents can be lodged through Additional Filing?

Code Document Name
242AW 42AA Subpoena Objection Withdrawn
242EF 42AA Subpoena to Registrar
2AFF Affidavit
2AOD Affidavit of Documents
2AOS Affidavit of Service
242AA Affidavit of Service of 42AA Subpoena on Solicitor
242AS Affidavit of Service of Subpoena on Addressee
2AFOM Affidavit Response to Originating Motion
2AMD Amended Defence
2ACCD Amended Defence to Counterclaim
2ASC Amended Statement of Claim
2ATPD Amended Third Party Defence
2AIN Answers to Interrogations
2AOE Application for Attachment of Earnings Order
2ALP Application for Leave to Proceed
TAM3 Application for transfer to Magistrates Court – Part 3
TAM5 Application for transfer to Magistrates Court – Part 5
TAS3 Application for transfer to Supreme Court – Part 3
2MPCD Certificate of Determination (Medical Panel)
2CJI Certificate of Judgment
2COR Certificate of Readiness
2CWEO Commonwealth S29, S73 Exclusion Order
2LIT Consent to Act Litigation Guardian
2DAI Default in Answering Interrogatories
2NDD Default in Making Discovery
2DEF Defence
2CCD Defence to Counterclaim
2NDCP Discontinuance against a party only
2NDC Discontinuance against the whole case
3EJF0 First day jury 14 day period
3EJF1 First day jury fee before due date
2FBP Further & Better particulars
3HF10 Hearing Fee 10th day (and subsequent days)
3HF1 Hearing Fee 1st day
3HF2 Hearing Fee 2nd – 4th day
3HF5 Hearing Fee 5th – 9th day
2S15 Infant Compromise
2IAF Interlocutory application
2IJD Interlocutory Judgement in default of Defence
2IJC Interlocutory Judgement on Counterclaim
2IJL Interlocutory Judgement by Leave
2IJN Interlocutory Judgement in default of Appearance
2INT Interrogatories
2JDR JDR application
2JPL Judgment for Possession of Land
2JDD Judgment in default of Defence
2CCJ Judgment in Default on Counterclaim
2JDN Judgment in default of Appearance
3JF2 Jury fee – 2nd – 6th day
3JF7 Jury fee – 7th day (and subsequent days)
2LSD List of Special Damages
2MHD Mediation (half day) Payment
2MIS Miscellaneous*
3OHF Non Trial Hearing Fee
2NIXE Notice Intention to Cross Examine
2CES Notice of Change of Email Address for Service
2NOC Notice of Contribution
2NOD Notice of Discovery
2DISP Notice of Dispute
TNOB Notice of Objection to Case Transfer Application
2NJR Notice that Jury Required
2NTA Notice to Admit
2NTP Notice to Produce
TOBJT Objection to transfer
2OOE Order for oral examination
2OAU Orders Authenticated
2OOC Overarching Obligations Certification
2OOPB Overarching Obligations and Proper Basis Certifications
2POI Particulars of Injury
2PBC Proper Basis Certification
2RPF Reply
2RDC Reply and Defence to Counterclaim
2RFB Request for Further & Better Particulars
2RJR Review of Judicial Registrar Decision
2SOD Schedule of Documents
3ESDO Setting down fee 21 day period
3ESDT Setting down fee before due date
2SPB Significant Amendments Proper Basis Certification
2SCA Solicitor Ceases to Act
2S20 State S20 Exclusion Order
2SOC Statement of Claim
2SEW Statement of Expert Witness
TSUBD Submissions of defendant
TSUBP Submissions of plaintiff
242AO Subpoena Objections
2SUB Subpoena to Hearing (Forms 42A, 42B or 42C)
2SID Summons
2SGO Summons for Garnishee Order
2SOE Summons for Oral Examination (pursuant to JDR Act)
2TPD Third party defence
2TRA Trial Assessment
2VAR Videolink application (civil)
3EVLP Videolink Payment
2WOD Warrant of Delivery
2WOP Warrant of Possession
2WSS Warrant Seizure & Sale

*The 2MIS (Miscellaneous) document is to be used ONLY with direct permission from the Victoria County Court Registry. This code applies to unusual documents which do not relate to any other document codes available, and should NOT be used for uncertain submissions.

If you are unsure which document code to file under, please contact the Court Registry for further information on (03) 8636 6508.

Can I file exhibits with an affidavit?

Exhibits should not be submitted as attachments to an affidavit, unless specifically ordered by a Judge. Exhibits are handed up in Court if and when required.

How will the Court Fee be determined for an Additional Filing document?

For documents that are subject to a court statutory fee, the court fee rate that applies will be dependent on the case parties that you are filing the document on behalf of. Either a Corporate, Standard or Concession fee rate will apply.

Once you select parties from the Filed On Behalf Of list, a Determine Fee Rate button will become available. Depending on the case parties you have selected, further information must be supplied about these case parties in order for the fee rate to be determined.

If at least one case party you are filing on behalf of is an organisation, then the filing will be subject to either a Corporate or a Standard fee. Conditions that make such a document filing eligible for the Standard fee rate are:

  1. All organisations you are filing on behalf of are not-for-profit organisations that operate exclusively for charitable, civil or other social purposes; and do not share or allocate the funds or profits of the organisation with the owners, shareholders or executives of the organisation.
  2. All organisations you are filing on behalf of had annual turnovers less than $200,000 in the last financial year.
  3. All organisations you are filing on behalf of fall into category a) or b) above.

Otherwise, the document filing will be at the Corporate fee rate.

If all case parties you are filing on behalf of are individuals, then the filing will be subject to either a Standard or a Concession fee rate. If each individual is currently a holder of a valid health care concession card within the meaning of the Social Security Act 1991 of the Commonwealth, then the document filing will be eligible for the Concession fee rate. Otherwise, the document filing will be at the Standard fee rate.

For document filings at a reduced rate ie Standard fee rate for scenarios 1, 2 or 3 above OR Concession fee rate, then a declaration statement will be displayed that must be acknowledged for the lodgement to proceed.

For the following document types only one set court statutory fee will apply:

  • 2CJI – Certificate of Judgment
  • 3EJF1 – First day jury fee before due date
  • 3JF2 – Jury fee – 2nd – 6th day
  • 3JF7 – Jury fee – 7th day (and subsequent days)
  • 3EJF0 – First day jury 14 day period

Are Additional Filings reviewed by the court?

Court review depends on the type of document filed.

Documents that do not require review will initially show a status of ACCEPTED in Filing Results. This will change to a status of FILED once processing has been completed successfully.

Documents that require review will initially show a status of PENDING in Filing Results. It is anticipated that documents requiring review will be cleared on the same day, with a priority processing period between 10:00 am – 11.30 am, and that lodgements made after 4:00 pm will be cleared by 10:00 am the following day.

These times apply to Victorian business days only and may be subject to change without notice.

You are only charged for the filing after the review has taken place and the document has been successfully filed with the County Court.

If your account has search receipts enabled you will notice that documents submitted for review will not display a search receipt with your acknowledgement at the time of submission.

Can’t find what you’re looking for?

Our Customer Service Centre is here to help you between 8:00 am – 5:00 pm, Monday to Friday.

Phone 1800 773 773
Email confirm@citec.com.au