Title searches

What is a title?

A title is a legal document confirming possession of land.

Water allocations are separate assets to land, with their own registrable title. Water allocation titles allow property owners to purchase allocations of water (usually rural).

All Qld titles are stored electronically on the Automated Titles System (ATS), which Titles Queensland maintains.

If you need any significant historical information since the title transferred to the ATS, you can complete a historical title search.

What information will I get from this search?

Information about the title is under the following headings:

  • estate and land – land description, type of ownership, and so on
  • registered owner details and associated dealings
  • easements, encumbrances and interests – all associated registered dealings
  • administrative advices – type and associated dealings or nil
  • unregistered dealings – type or nil.

View a sample title.

What information do I need to provide to search for a land title?

You have several options to search for a title, by:

Search by street address

Entering a street address on the input screen will display verified suggestions as you type. You can use this list to refine your input in real-time.

You can then either select one of the verified suggestions to search for an exact address match, or disregard these suggestions and use a partial street address of your own formatting.

Selecting one of the verified suggestions will ensure your search uses the best possible data. If you enter an address, you’ll generally receive a larger number of possible matches which may not be as accurate.

Some localities may be known by an alias address if they’re located near adjoining or neighbouring areas. For example, a property located on a street corner may have a primary address and multiple alias addresses.

The search will check your input against all known primary and alias addresses and will return a list of titles matching any one of these addresses.

The system will only return a maximum number of 500 possible matches for the title browse list. If too many matches return:

  • An error message will display indicating that the maximum has been exceeded.
  • You’ll need to refine your search criteria/be more specific with your input to produce a smaller number of results.

The title browse list will display all titles that match your street address input, along with the following additional information:

  • title reference, status and description
  • primary address
  • alias address(es)
  • lot on plan
  • owner name
  • match percentage.

You may now retrieve the titles you require. Each title you select will incur a separate charge, as indicated at the bottom of the search page.

View a sample street address search browse result.

Formatting the street address

You may enter unit and floor details in full or abbreviated format, for example U or unit, and FL or floor.

You may also use ‘/’ to separate units and street numbers, for example 1/10 Main Street. Avoid using commas to separate units and street numbers, for example ‘U1, 10 Main Street’.

The following rules apply to street numbers:

  • must start with a number
  • can only contain numbers, alphabetical characters and hyphens
  • cannot contain spaces, commas, full stops or any other punctuation aside from hyphens
  • cannot contain a number after an alphabetical character, for example 1a is allowed but a1 is not.

The ‘Street address’ input field will always display verified suggestions as you type. This ensures the best possible input data is available before you submit your search.

Only a single registered owner name returns at this point in the search. Each title may contain more registered owners that don’t display.

You need to order the title to see all registered owners for an address.

Search by title reference

A title reference is a unique 8-digit identifier for a title. Title references have only numbers – using alpha characters will return an error.

The first number represents the registry region and is either a 1, 2, 3, 4 or 5. The next 4 numbers represent the volume, with leading zeros added, and the last three numbers represent the folio, with leading zeros. So a volume/folio of 498/133 in registry region 3 would have a title reference of 30498133.

Some title details will display in the browse list.

Search by lot/plan

Simply select the plan type, plan and lot numbers and your reference. This search is free, but the title search will incur a fee.

Search by crown plan

Any plan with a prefix not included on the valid plan type list is likely to be a crown plan.

Crown plans may include lots with alpha identifiers. In which case, you should search by plan number rather than by lot/plan.

Search by owner name

You can use a wildcard ‘%’ when searching on a company name or surname.

Enter at least three characters before the wildcard. However, for given names, enter at least one character.

If you don’t use a wildcard, the search will look for exact matches in that field.

Wildcard examples

  • Surname ‘Green’, no given name will find all persons with the surname ‘Green’ regardless of given name.
  • Surname ‘Green’, given name ‘John’ will find only persons with the surname ‘Green’ and the single given name ‘John’. The search won’t find ‘John Robert Green’.
  • Surname ‘Green’, given name: ‘J%’ will find all persons with the surname ‘Green’ and a given name beginning with ‘J’. So, the search would find ‘John Robert Green’.
  • Surname ‘Green%’, given name ‘J%’ will find all persons with a surname beginning with ‘Green’ and a given name beginning with ‘J’. So, the search would find ‘John Greene’.

Search by previous title

Searching on a fully cancelled title will produce a list of the new titles for that parcel of land. This search is free, but any title searches will incur a fee.

Search by plan

Entering the plan type and plan number will return a list of all titles associated with that plan. This search is free, but any title searches will incur a fee.

Search by crown plan

Any plan with a prefix not included on the valid plan type list is likely to be a crown plan. You can use this search to access water allocation titles.

The correct format to enter is:

  • plan type CP
  • plan number XXnnnn.

For example, enter Lot 2a/RL12345 as Plan type ‘CP’, Plan number ‘RL12345’.

The result summary page will display a list of ‘Other related searches’ that are available. A separate fee will apply to each item you select.

Select the items to order and click $ Search $. The Other related searches result screen will display.

Select the ‘Completed’ links to view the search results.

How many titles can I order at once?

You can order up to 10 titles at a time.

What is the difference between an automated and an imaged title?

An automated title is a record of current information. An imaged title is a static record of historic information before 1994/1995.

What does the title status indicate?

Title status Description
Fully cancelled Title has been superseded, for example subdivided.

View search by previous title

Common property Common property of a Building Unit Plan/Group Title Plan (BUP/GTP). Title search results are not expected.
Plan unregistered Plan lodged but not yet registered, so titles haven’t been created.
Comatose The title to the underlying parcel of land over which a BUP or GTP was registered. After removing a BUP or GTP, any dealing with the parcel reverts to this title.

All comatose titles were cancelled with the introduction of the Body Corporate and Community Management Act 1997.

Indefeasible The current particulars in the land register about the lot. It forms when the particulars are recorded in the freehold land register.

How will I receive my search results?

Results will be immediately available via the result screen. Simply select ‘Completed’ to view results in PDF format.

Results will also be in the Confirm inbox for up to 30 calendar days. You can retrieve, print or save the result again at no extra cost.

You can also choose to receive a result via email.

If you have a default profile with an email address, your address will be auto-filled. Visit Profiles for more information.

Can’t find what you’re looking for?

Our Customer Service Centre is here to help you between 8:00 am – 5:00 pm, Monday to Friday.

Phone 1800 773 773
Email confirm@citec.com.au

View our Qld land searches user guide for more information on how to search.