Personal name search

What kind of information is in a personal name extract?

A personal name extract will include information on an individual such as:

  • date and place of birth
  • companies in which they have a recorded role
  • role(s) held
  • date(s) of appointment and cessation
  • their address.

View a sample:

How does the personal document order differ from the personal name extract?

The personal document order allows you to access scanned images of all publicly available documents registered with ASIC since 1 January 1991.

The personal name extract will include information on an individual.

What kind of roles are in a personal name extract?

For a full list of the roles that may appear on a personal name extract, refer to the ‘Licence/Register roles – personal name extracts only’ and ‘Roles’ sections on the codes page.

How many roles can an individual have?

The number is unlimited. However, a personal name extract will only show 999 roles.

For larger extracts, please contact us on confirm@citec.com.au or 1800 773 773. We’ll contact ASIC on your behalf.

How does using the date of birth range affect the search?

If you include a date of birth range, the results will usually restrict to those entries having dates of birth in the specified range.

However, if you include two or more given names, the system will also perform an exact match search on the name. As a result, you may receive entries with no date of birth or a date of birth outside the range.

How does the personal name search find results?

The personal name search has four search levels to produce the best results. The search will proceed through each level until all entries are available or the 100 entries limit has been exceeded.

The following examples are all based on the search criteria Smith, David or Smith, David Andrew.

Level one – the exact match

This will attempt to find entries that exactly match the family and given names you supply. If you include Smith, David, entries that have a full name of Smith, David will show in the results.

Only exact matches return at this stage, so the following variations will not be searched: Smithson, Davide; Smith, Davida; or Smith, Dave.

If more than 100 entries of Smith, David are available, the search will stop. You’ll then need to provide more information (such as a second given name).

Level two – the exact initial match

This search will refine the criteria to find entries that match with the initials of one or more of the given names you include, and exactly matches the other given name and surname. So, if you include Smith, David Andrew, entries that have Smith, David A or Smith, Andrew D will appear in the results.

In addition, if you include three given names, the search will return any entries that:

  • match on two of the three given names
  • match on one given name and one initial.

Level three – the secondary match

This search will attempt to find entries that meet the criteria even if the match isn’t exact. So, if you include Smith, David Andrew, entries that have the surname Smith and a given name of either David or Andrew will appear.

Level four – the secondary initial match

This search will attempt to find entries that meet the criteria based on the given name initials, even if the match isn’t exact. For example, if you include Smith, David Andrew, entries for Smith, Donna Amy will appear.

Why was the exact match for my search criteria followed by a browse list of possible matches?

The result set returns in score order, so an exact match will appear at the top of the results.

Why is there no extract available for the name I’ve selected?

Occasionally a name may appear on your browse list but no extract is available to select, because the individual is associated with a business rather than a company. While business names are now under ASIC’s jurisdiction, if an individual is associated with a business name, this information won’t appear on a personal name extract.

Personal name extracts contain information relating to the company register along with some professional registers.

The search has a limit of 100 results per search. If more than 100 entries are found at any time, then the search will stop.

A note on the results screen will advise you that further matches may exist, allowing you to to refine your criteria before you resubmit the search.

Will I be charged for selecting multiple listings from a single browse list?

Some individuals can have multiple entries on the ASIC register because of data differences such as their place of birth. Each of these entries will appear separately on your browse list, and each will only retrieve the information entered for that particular entry.

To ensure that you get all available information, select each entry for that individual in your search. You’ll receive results for all selected records for the cost of a single search.

For multiple selections to have a single fee, select the names from the browse list in your search. Selecting and viewing a single entry from the browse list, then returning to the browse list and making another selection (even a different entry for the same person) will result in a second charge.

What does ‘Display members (shareholders)’ do?

Selecting ‘Yes’ will return the organisations where the individual is a shareholder (now referred to as members). This information will appear for proprietary companies, not public companies.

Can’t find what you’re looking for?

Our Customer Service Centre is here to help you between 8:00 am – 5:00 pm, Monday to Friday.

Phone 1800 773 773
Email confirm@citec.com.au